The AAPM does not disclose information to any individual or group outside of Australia without a genuine need and unless consent to do so has been provided by the relevant information.
In general terms the AAPM will not disclose personal information to any third party other than in the course of providing the membership services, expected by the individual, without first providing that person with the reason for the information being transferred and having received your consent to do so.
We only disclose sensitive personal information such as health information or criminal history for the purposes for which you gave it to us or for directly related purposes you would reasonably expect.
We disclose the name, title and post nominal of event participants to speakers, organisers, hosts or facilitators under strict conditions to enable them to carry out their role in relation to an event, for example, to organise table lists, or facilitate introductions. We also disclose this information to sponsors and potential sponsors to enable them to assess whether or not to sponsor an event and disclose this to providers of special member offers from time to time under strict conditions.
We disclose information about members to other members via AAPM publications – for example, about Fellows, Ambassadors, or the recipients of awards and scholarships.
Contractors and partners
We disclose personal information to contracted service providers who assist us with a number of our functions and services including service providers of technology, data processing, contact centre, legal, accounting, business consulting, auditing, archival, delivery, banking, payments, market research, content production and mailing but only for the purpose of fulfilling those services.
We disclose information to partners in some of our programs, for example, about applicants for scholarships to assist us with scholarship candidate assessment or nominations for awards such as Practice Manager of the Year.
Disclosure with consent
With your consent we disclose personal information in a number of circumstances. This could include disclosing to your employer the fact that you are an AAPM member, the nature of your membership, the AAPM education events you have attended.
Where authorised or required by law
As authorised by the Privacy Act we disclose personal information in connection with law enforcement activities by enforcement bodies, for example, Australian Securities and Investments Commission investigations or other investigations into suspected fraud or unlawful activity.
We are required by the Corporations Act 2001 to allow an individual to inspect the AAPM member register and view current and past members’ names and addresses. However, the Corporation Act prohibits the individual from using the information gained to contact or send material to members, and from using it for other prescribed purposes.
Exemptions which may apply when deciding whether or not to provide an individual with access to information about them include any of the following which may be relevant:
- this would unreasonably impact on the privacy of other individuals (APP 12.3(b))
- the request is frivolous or vexatious (APP 12.3(c)
- the information relates to existing or anticipated legal proceedings between the parties, and the information would not be accessible through discovery (APP 12.3(d))
- access would reveal the intentions of the entity in relation to negotiations with the individual in such a way as to prejudice those negotiations (APP 12.3(e))
- this would be unlawful (APP 12.3(f))
- denying access is required or authorised by or under law (APP 12.3(g))
- the entity has reason to suspect that unlawful activity or misconduct of a serious nature that relates to its functions or activities has been engaged in, and giving access would be likely to prejudice the taking of appropriate action in relation to the matter (APP 12.3(h))
- providing access is likely to prejudice enforcement related activities conducted by or on behalf of an enforcement body (APP 12.3(i)), and
- providing access is likely to reveal evaluative information generated within the entity in connection with commercially sensitive decision-making processes (12.3(j)).